Business Services - Accounting Specialist (Accounts Payables)

Lincoln, NE


Provides assistance with the centralized finance/accounting functions, with a focus on accounts payables. 


ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.


  • Day to day processing of accounts payable transactions to ensure that Association finances are maintained in an effective, up to date and accurate manner.
  • Receives, verifies for accuracy, make corrections as necessary, codes and processes invoices and expense reports for payment. 
  • Works with vendors and staff to resolve invoice discrepancies. 
  • Inputs and maintains vendor data in accounting database.
  • Collects required information from vendors to set up ACH payments. 
  • Voids checks and credits appropriate accounts as needed.
  • Files appropriate documentation and maintain accounts payable files including annual purging.
  • Maintains the general ledger.
  • Maintains W-9 information for all vendors and prepares annual 1099 forms for IRS.
  • Develops responsive and cooperative relationships with vendors and staff regarding accounts payable/journal entry matters.
  • Provides staff with instruction and guidance on processes/procedures. 
  • Prepares and submits bank deposits.
  • Trains staff on the use of the accounts payable software and accounts payable and purchasing procedures.



  • Provides support to the Controller and CFO and assists with special projects including but not limited to the annual budget process and month and year end duties.
  • Compiles, maintains and submits or distributes external and internal reports.
  • Uses creativity and initiative to generate and propose ideas and best practices that keep the operations of the department up to date and efficient.  Conducts research as needed. 
  • Provides back-up assistance to other staff within the administrative office.
  • Develops and maintains procedures for job duties.
  • Keeps informed of Association policies and procedures, answers internal and external questions.
  • Monitors and maintains departmental record systems, files and paperwork.
  • Maintains a working knowledge of the databases related to the job functions. Takes initiative to remain up to date on the capabilities of the systems and actively implements into department processes/procedures.
  • Maintains flexibility as workloads change throughout the department and assumes responsibilities to support the ongoing success of the YMCA as a whole. 
  • Receives and carries out instructions.
  • Receives and protects confidential information
  • Maintains regular and predictable attendance. 
  • Performs special projects and other related duties as needed or assigned by management.