Business Services - Accounting Specialist (Accounts Payables)

DISCOVER MORE THAN A JOB

Provides assistance with the centralized finance/accounting functions, with a focus on accounts payables. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

ACCOUNTS PAYABLES 

• Day to day processing of accounts payable transactions to ensure that Association finances are maintained in an effective, up to date and accurate manner.
• Receives, verifies for accuracy, make corrections as necessary, codes and processes invoices and expense reports for payment. 
• Works with vendors and staff to resolve invoice discrepancies. 
• Inputs and maintains vendor data in accounting database.
• Collects required information from vendors to set up ACH payments. 
• Voids checks and credits appropriate accounts as needed.
• Files appropriate documentation and maintain accounts payable files including annual purging.
• Maintains the general ledger.
• Maintains W-9 information for all vendors and prepares annual 1099 forms for IRS.
• Develops responsive and cooperative relationships with vendors and staff regarding accounts payable/journal entry matters.
• Provides staff with instruction and guidance on processes/procedures. 
• Prepares and submits bank deposits.
• Trains staff on the use of the accounts payable software and accounts payable and purchasing procedures.

OTHER

• Provides support to the Controller and CFO and assists with special projects including but not limited to the annual budget process and month and year end duties.
• Compiles, maintains and submits or distributes external and internal reports.
• Uses creativity and initiative to generate and propose ideas and best practices that keep the operations of the department up to date and efficient.  Conducts research as needed. 
• Provides back-up assistance to other staff within the administrative office.
• Develops and maintains procedures for job duties.
• Keeps informed of Association policies and procedures, answers internal and external questions.
• Monitors and maintains departmental record systems, files and paperwork.
• Maintains a working knowledge of the databases related to the job functions. Takes initiative to remain up to date on the capabilities of the systems and actively implements into department processes/procedures.
• Maintains flexibility as workloads change throughout the department and assumes responsibilities to support the ongoing success of the YMCA as a whole. 
• Receives and carries out instructions.
• Receives and protects confidential information
• Maintains regular and predictable attendance. 
• Performs special projects and other related duties as needed or assigned by management.